Warrenton Chorale

1. Information We Collect (Categories of Data Processed)

We collect information that you voluntarily provide to us when you interact with our Site, such as when you register for the chorale, fill out a form, or sign up for our email notifications. We process the following categories of personal data:

• Identifiers / Personal Information:
  • Chorale registration: This includes your name, email address, phone number, physical mailing address, birth month and day, and height.
  • Mailing lists: This includes your name, email address.
• Commercial / Transaction Data: When you purchase tickets or make a donation, financial transactions are processed through our third-party vendor, Vanco Payment Solutions ("Vanco"). We do not directly store or process your credit card or financial account numbers on our servers.

2. Children’s Online Privacy Protection Act (COPPA) Compliance

The Warrenton Chorale features programming for youth, but our Site is intended for a general audience and is directed to parents, guardians, and adult choir members.

• No Knowing Collection: We do not knowingly collect, solicit, or maintain personal information online directly from children under the age of 13.
• Parental Registration Required: Registration for youth choir programs is handled through cooperation with local public school choral programs.
• Action for Inadvertent Collection: If we learn that we have inadvertently collected personal information directly from a child under 13 without verifiable parental consent, we will delete that information from our database as quickly as possible. If you believe a child under 13 has provided personal information to us, please contact us immediately so we can take corrective action.

3. How We Use Your Information (Purposes of Processing)

We use the personal data we collect strictly for the following operational purposes:

• To manage your registration and maintain internal administrative records.
• To send you choir-related communications, including rehearsal notes from the Director, schedules, and vital rehearsal or concert updates.
• To create contact email lists to keep you informed about changes, upcoming concerts, promotions, or initiatives supported by the Warrenton Chorale.
• To process your transactions and contributions efficiently.

4. Sharing and Disclosure of Your Information

We do not sell your personal data, nor do we process or share your personal data for targeted advertising or profiling purposes.

• Third-Party Service Providers: We may share your personal data with trusted third-party service providers (such as Vanco) solely to perform technical or financial functions on our behalf, such as payment processing or managing email communications. These third parties are contractually bound to safeguard your data and are prohibited from using it for any other purpose.
• Legal Requirements: We may disclose your information if required to do so by law, or in the good-faith belief that such action is necessary to comply with legal obligations or protect the rights, property, or safety of the Warrenton Chorale, our users, or the public.

5. Your Virginia Privacy Rights (VCDPA)

If you are a resident of the Commonwealth of Virginia, the VCDPA grants you specific rights regarding your personal data. You may exercise these rights free of charge up to twice per year. Your rights include:

• Right to Confirm and Access: The right to confirm whether we are processing your personal data and to access that specific data.
• Right to Correct: The right to correct inaccuracies in your personal data, taking into account the nature of the data and the purposes of processing.
• Right to Delete: The right to delete personal data provided by or obtained about you.
• Right to Portability: The right to obtain a portable, technically feasible, and readily usable copy of the personal data you previously provided to us.
• Right to Opt-Out: The right to opt out of the processing of personal data for purposes of targeted advertising, the sale of personal data, or profiling. The Warrenton Chorale does not sell data, profile, or engage in targeted advertising, and this point is listed simply as a note of your rights.

How to Exercise Your Rights: To submit a request to exercise any of these rights, please contact us at contact@warrentonchorale.org or write to us at WARRENTON CHORALE, PO Box 821, Warrenton, VA 20188. Please include your full name, email address associated with your account, and the specific right you wish to exercise. We will respond to your request within 45 days of receipt.

Right to Appeal: If we decline to take action on your request, we will notify you of our decision and the reasoning behind it within 45 days. If you wish to appeal our decision, you may do so by replying directly to our response or contacting us at contact@warrentonchorale.org. We will respond to your appeal in writing within 60 days. If your appeal is denied, you have the right to contact the Virginia Attorney General to file a complaint.

6. Data Security

We implement reasonable administrative, technical, and physical security measures to safeguard your personal information against unauthorized access, alteration, or disclosure. However, please be aware that no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

7. Third-Party Links

Our Site contains links to external websites, including corporate sponsors and our payment processor. We are not responsible for the privacy practices, protection, or content of these external sites. Any information you provide to a third-party website is governed strictly by that website’s own privacy policy.

8. Updates to This Privacy Policy

We reserve the right to modify this Privacy Policy at any time. Any changes will be effective immediately upon posting the updated policy on this page, with the "Effective Date" updated at the top. Your continued use of the Site after changes are posted constitutes your acceptance of the revised policy.